𝐉𝐨𝐛 𝐒𝐮𝐦𝐦𝐚𝐫𝐲:

Under the supervision of the Deputy Registrar-Academic Administration Affairs, the Assistant Registrar – Recruitment, Admissions & Registration is responsible for coordinating and managing student recruitment, admissions processes, registration services and related administrative functions of the institution.

𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬 𝐊𝐞𝐲 𝐃𝐮𝐭𝐢𝐞𝐬 𝐀𝐫𝐞 𝐀𝐬 𝐅𝐨𝐥𝐥𝐨𝐰𝐬:

• Coordinate and manage student recruitment, admissions and registration processes in line with institutional policies and approved procedures.

• Develop and implement student recruitment strategies to achieve enrolment targets.

• Coordinate recruitment campaigns, career fairs, school visits and exhibitions.

• Promote the institution’s academic programmes through presentations, and marketing initiatives in collaboration with the Marketing Office.

• Coordinate opening and processing of student applications and ensure timely preparation and dissemination of application materials.

• Administer, maintain and continuously update student records and databases to ensure accuracy, completeness, confidentiality and data integrity.

• Provides guidance and ensures that there is compliance with the Polytechnic Statutes and Ordinances, Acts, Policies and Regulations relating to Admissions and Registration.

• Support the implementation, administration and optimization of the Student Information Management System and ensure effective utilization of automated student administration processes.

• Prepare, monitor and analyse student enrolment statistics, programme quotas, sponsorship allocations and manage deferments, withdrawals, re-admissions, transfers, change-of-programme processes and any other related processes.

• Generate periodic statistical and management reports relating to admissions, enrolment, registration, retention and graduation for strategic planning and decision making.

• Maintains confidentiality, security and safety of office documents by establishing security protocols and procedures.

• Registers newly admitted and continuing students and ensure timely dissemination of student lists to relevant departments and authorities.

• Coordinates verification of academic qualifications with relevant bodies examinations and accrediting bodies.

• Supervises, mentors, support and monitors the performance of junior officers under his/ her supervision in line with institutional policies.

• Services as the Secretary of the Polytechnic Admissions Committee and as such prepares and submits applicants’ information and admission lists for consideration by the Committee and other authorities and structures.

• Establish and maintain a rapport and liaise with high schools, sister institutions, sponsors, and relevant external bodies.

• Contribute to policy development, review and continuous improvement of admissions, registration and student administration processes.

• Respond to enquiries from prospective students, current students, parents, academic departments, and other stakeholders, and provide guidance on programme selection and admission requirements.

• Coordinate orientation and induction programmes for new students.

• Liaise with academic, administrative departments to ensure smooth student administration processes as it relates to career guidance, student recruitment, admissions and registration.

• Performs such other relevant duties as may be assigned to him/her by the Supervisor.

𝐐𝐮𝐚𝐥𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬 𝐚𝐧𝐝 𝐄𝐱𝐩𝐞𝐫𝐢𝐞𝐧𝐜𝐞:

• A Bachelors Degree in Statistics, Business Administration, Public Administration, Management Sciences, Data Science, Information Systems, Data Management or other related field with 4 years’ experience relative to the specific requirements of the position.

OR

• A Postgraduate qualification in Statistics, Business Administration, Public Administration, Management Sciences, Data Science, Information Systems, Data Management or other related field with 3 years’ experience relative to the specific requirements of the position.

• Working experience from a tertiary institution will be an added advantage.

• Experience working with Student Information Management Systems or Enterprise Resource Planning (ERP) systems.

• Experience in data management, statistical reporting and enrolment management.

• Experience in handling high-volume data, administrative and customer service environments.

𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐝 𝐂𝐨𝐦𝐩𝐞𝐭𝐞𝐧𝐜𝐢𝐞𝐬:

• Advanced computer literacy including spreadsheet and database applications.

• Data analysis and statistical reporting skills.

• Good customer service.

• Problem solving, decision making, critical and analytical abilities.

• Excellent record and information management skills.

• Report writing and documentation skills.

• Managerial and supervisory skills.

• Excellent Interpersonal Skills.

• High level of confidentiality.

𝐇𝐨𝐰 𝐭𝐨 𝐀𝐩𝐩𝐥𝐲:

Interested and suitably qualified candidates should apply by email to: careers@lp.ac.ls

All application documents should be in one zipped folder and indicate the position name: ASSISTANT REGISTRAR – RAR in the email subject line. Failure to adhere will lead to non-consideration of applications.

The application letters should be accompanied by:

• Curriculum Vitae

• Certified copies of educational certificates

• Academic transcripts

Applications should be addressed to:

The Secretary

Staff Appointments and Promotions Committee

Lerotholi Polytechnic

P.O. Box 16

Maseru 100

Lesotho